The job of the secretary
April 29, 2009 by admin
Filed under Personal Care
The Job of the Secretary. Job descriptions to find the right secretary are crucial to evaluating a prospective job applicant. Most employers today look for a multi-skilled individual with a defined knowledge of their particular field of business. This is important to remember when reviewing resumes and during interviews. If a secretarial position is combined with bookkeeping, it’s important to know whether or not the job applicant has bookkeeping experience. Business accounting relies heavily upon administrative ability to interface intelligently with auditors, CPAs, etc., if the job includes bookkeeping or accounting data entry. The reason for clearly defining duties of a position is the difference between experienced individuals ready to work and those who must have some training in more specific areas of the job which adds to business expense.
Secretarial Duties. There are very defined differences between secretary and executive secretary jobs. The extent of authority within a secretary’s jurisdiction usually is the main factor in determining qualifications for any secretarial position. Secretaries and administrative assistants are generally responsible for correspondence to and from the business. Computer skills in word processing, database management and spreadsheet development should be compatible with the type of software used by the company seeking to hire a secretary in Chicago. In addition, travel arrangements, event planning, personal care or personal services might be included in the job description. Most personnel recruiters reliably offer a pre-interview to prospective applicants to insure adequate qualifications.